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Getting Started
Start a budget.
Start a guest list.
Consider whether you want to hire a wedding planner.
Determine a date and time of the wedding, and if possible a set of alternative dates and times.
Will you having the engagement party, ceremony, and reception at the hotel?
Yes
No
Will Guest rooms be needed? If so how many?
Yes
No
Will food & beverage ne needed?
Will audio / visual equipment be needed?
Break down your hotel portion of the wedding budget to allow for ;
Guest rooms
Event space
Food & beverage
Audio / visual equipment rental
Determine the event(s) schedule.
Guest Rooms
What is breakdown number of singles, doubles, and suites? Inquire about the different room types offered by the hotel.
Single
Double
Suite
Are these counts estimates or exact?
Estimate
Exact
Be sure to reserve the bridal suite.
Determine how Guest room reservations fort he group will be made. Will each attendee be responsible for making their own reservations or will reservations be handled by one person?
Event Space
Determine the appropriate meeting room size needed for the event.
Determine the full duration of the event.
Determine the number of people attending.
What kind of seating arrangement is needed?(Reception of Banquet)
Reception
Banquer
Determine what type of Audio / Visual equipment is required for entertainment and Speakers?
Yes
No
Will a podium be needed ?
Yes
No
Is a stage required or ant special lighting ?
Yes
No
Will you have a DJ or band ?
Yes
No
Will flower arrangements, candles or centerpieces be delivered for the tables ?
Yes
No
Food & Beverage
Determine the number of people to be served at the event.
Determine menu and beverage choices.
Schedule food testing for wedding menu that will be served.
Advise the hotel of any special dietary requirements for people attending the event.
Prepare two lists for the seating plan one in alphabetical order an done in order by table number.
Hotel Billing and Payment
Is an advance deposit required ? If so, is there a payment schedule?
Who will be authorized to make changes that would involve extra costs from the hotel ?
Who is responsible for the payment ?